Korvu / Case studiesOperational systems
KORVUWorkflow design

Case study 01 / EB-5 operations

EB-5 operations
workflow.

Workflow mapping

Korvu mapped ten stages, records, and approval responsibilities for an EB-5 investment company.

The AI tasks are proposals; the pilot has not been run.

The ten-stage workflow

From project setup
to closeout.

Open full-size map ↗

Each stage shows a proposed AI task, its output, and the responsible reviewer.

Before AI receives any records

Approve which records may be used, who can access them, and which model may process them.

Proposed AI assistance Reviewable output Human decision

Select “Trace AI support” to follow a proposed task through to its reviewer.

  1. 01 / Prepare

    Stages 01–02

    1. 01

      Strategy + project initiation

      AI prepares

      Extract and index project plans.

      Output for review

      Source-linked setup brief + open questions.

      Human decisionSponsor, finance & advisers

      Confirm assumptions and scope.

    2. 02

      Offering + entity setup

      AI prepares

      Compare and organize document versions.

      Output for review

      Version register + missing-record list.

      Human decisionCounsel & fund administration

      Approve the documents and versions.

  2. 02 / Onboard

    Stages 03–05

    1. 03

      Investor origination

      AI prepares

      Organize source, consent and material records.

      Output for review

      Follow-up and disclosure exceptions.

      Human decisionAuthorized investor relations

      Approve contact and materials.

    2. 04

      Intake + subscription

      AI prepares

      Check records against an approved checklist.

      Output for review

      Missing-item and discrepancy tracker.

      Human decisionIntake owner & counsel

      Decide acceptance and sufficiency.

    3. 05

      Source-of-funds package

      AI prepares

      Link dates and transfers; flag inconsistencies.

      Output for review

      Source-linked evidence packet.

      Human decisionInvestor & counsel

      Investor supplies; counsel judges sufficiency.

  3. 03 / Fund

    Stages 06–07

    1. 06

      Escrow + capital call

      AI prepares

      Reconcile expected and recorded receipts.

      Output for review

      Receipt and hold-condition exceptions.

      Human decisionFinance, escrow & fund owners

      Authorize any release of funds.

    2. 07

      Deployment to project

      AI prepares

      Link draws, approvals, payments and use.

      Output for review

      Deployment evidence register.

      Human decisionProject & finance owners

      Approve funding.

  4. 04 / Support & close

    Stages 08–10

    1. 08

      Petition support + case tracking

      AI prepares

      Classify requests and retrieve approved records.

      Output for review

      Support packet + request tracker.

      Human decisionCounsel & investor support

      Counsel owns filing and response decisions.

    2. 09

      Operating period + reporting

      AI prepares

      Assemble period evidence and draft summaries.

      Output for review

      Report draft + exception register.

      Human decisionFinance & compliance owners

      Verify content and approve release.

    3. 10

      Sustainment + fund decisions

      AI prepares

      Reconcile status, ledger and approval evidence.

      Output for review

      Decision-ready packet + archive checklist.

      Human decisionCounsel, fund & finance owners

      Review and authorize the applicable fund decision.

Records and checks at each stage
Lifecycle stageExample recordsWorkflow control
1. Strategy + project initiationProject summary · capital stack · timelineMap owners, systems, assumptions, and gates.
2. Offering + entity setupOffering materials · agreements · review trackerKeep offering records and review versions aligned.
3. Investor originationLead source · consent · communication historyTrack source, disclosures, and approved materials.
4. Intake + subscriptionSubscription packet · identity checklist · acceptanceMake missing items visible to the right reviewer.
5. Source-of-funds packageSource records · transfers · translation statusOrganize the funds trail without judging sufficiency.
6. Escrow + capital callWire evidence · escrow ledger · release approvalsReconcile expected receipts and hold conditions.
7. Deployment to projectDraws · agreements · invoices · project ledgerLink amount, date, approval, and project use.
8. Petition support + case trackingSupport packet · counsel requests · filing calendarRoute requests and preserve evidence versions.
9. Operating period + reportingProject reports · statements · evidence updatesAssemble source packets, schedules, and exceptions.
10. Sustainment + fund decisionsDecision record · approvals · final ledger · archiveTrack repayment, redeployment, distribution, and closure.
Evidence analysis and intake checks

Before processing, confirm access and permitted use.

  1. Scoped source records
  2. Controlled intake
  3. Manifest + extracts
  4. Deduplicate + classify
  5. Tracked source notes
  6. Diligence workstreams
  7. Decision memo + human gate

The analysis identified four tasks to test: missing-item tracking, counsel packets, report drafts, and searches of approved records.

Reviewer decisionsContinueContinue with conditionsHold / request evidenceArchive

Open items return to their owner. Repayment, redeployment, distribution, and closure depend on the applicable status and approvals.

Example: prepare spending records for expert review

This proposed packet brings together spending records, assumptions, and open questions for finance and specialist review.

Evidence → expert reviewSelect a part
Evidence index

Index the source records.

List draw packages, spending records, project documents, and correspondence. Keep the source and version of each record beside its entry.

Output / Evidence index with source references
Human gatesOperations validates completeness→Finance resolves classifications→Expert approves methodology
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